Forms That Fill, Route, and File Themselves
E-form automation and digital forms with e-signatures, validation, and automatic approval routing. Velocita Docs turns your paper and PDF forms into electronic forms that validate as they're completed, collect signatures, route to the right approver, and land in the right record without anyone retyping a thing.
Request a Free Proof of ConceptCompletedMobile
Validated0 errors
CapturedE-signed
ApproverParks Dir.
NotifiedPending
RecordPending
A PDF you can type into is not an electronic form
Most organizations already went "paperless" once: they posted fillable PDFs on the website. Then the PDFs came back by email, half complete, printed and scanned, or with a photo of a signature. Someone still has to read them, chase the missing fields, walk them to an approver, and type the answers into another system. The paper is gone. The work is not.
The form is the workflow. Submit it and everything else happens.
Your forms, rebuilt as smart web forms
Required fields, dropdowns, date pickers, conditional sections, and file uploads. Forms work on any phone or desktop and can't be submitted until they're complete and valid.
Electronic signatures built in
Capture legally binding signatures through DocuSign or Adobe Sign, or a simple drawn signature where that's enough. Multi-party signing routes to each signer in order.
Automatic routing and approvals
Each submission goes to the right person based on what was entered: department, dollar amount, location, or request type. Reminders escalate when approvals stall. Requesters see status without calling.
Data and documents land where they belong
The completed form files into the correct record automatically and the field data can flow into your other systems, so nothing gets typed twice and every submission is searchable.
Start with the form you already have.
We don't hand you a form builder and wish you luck. We take your existing forms, learn who fills them out and who has to sign off, and build each one as a working electronic form with the routing already in place. Common starting points:
- Permit, license, and facility use applications for residents
- Purchase requisitions, check requests, and expense reports
- Leave requests, timesheets, and new hire onboarding packets
- Inspection reports, incident reports, and field data collection
We'll build it before you commit to anything.
Pick the form that causes the most chasing. Send it to us with a note on who approves it. We'll build it as a live electronic form with routing and show you a real submission before you sign anything.
Request a Free Proof of ConceptOften paired with E-Form Automation
Accounts Payable Automation
Requisition and check request forms feed directly into invoice matching and approval.
Learn moreHR & Employee Records
Onboarding packets and leave requests complete online and file into the employee record.
Learn moreRight-to-Know & Records Compliance
A public records request form that logs, starts the clock, and routes the moment it's submitted.
Learn moreSend us your most annoying form. We'll send back one that finishes itself.
No generic demo. No contract. Just a real conversation and a proof of concept built from your actual form and your actual approvers.
Request a Free Proof of Concept