Decades of Paper, Searchable in Seconds
Professional document scanning and imaging services: pickup, prep, indexing, and secure digital archiving. Velocita Docs converts filing cabinets, boxes, and off-site storage into indexed digital records. We handle pickup, prep, scanning, indexing, and quality control, then deliver a searchable archive with the physical records returned or securely destroyed.
Request a Free Proof of ConceptPickup312 boxes
PrepStaples, folds
ScanningBox 212
OCRQueued
ControlQueued
SearchableQueued
Paper records cost money every month they sit there
Off-site storage bills. Office square footage given up to cabinets. Staff time spent walking to the basement. One flood, fire, or misfiled folder and a record is gone for good. And the older the archive gets, the fewer people remember how it was organized in the first place.
A predictable process, from the first box to the last search.
Inventory, pickup, and chain of custody
We inventory every box before it leaves your building, log it with a barcode, and track it through each step. You can request any original back at any point during the project.
Production scanning for any document type
Letter and legal files, large format drawings, bound books, microfilm, and fragile historical records. Every page is imaged to archival standards with image quality checked as it runs.
Indexing that matches how you search
OCR makes every page full-text searchable. Zonal indexing and barcode reading capture the fields you actually look things up by: name, account number, parcel, date, case number. Machine learning classifies document types automatically.
Delivery into a working system, not a hard drive
Records load directly into Velocita Docs with security, retention, and audit trails already applied. Originals are returned or certified destroyed, your choice, with documentation either way.
Scan what matters. Skip what doesn't. Know the cost up front.
Not every box deserves the same treatment. We help you decide what to scan, what to store, and what has passed its retention date and can be destroyed. Then we quote the project at a fixed, predictable cost so there are no surprises at box 200.
- Backfile conversion for the archive, day-forward scanning for what still arrives on paper
- Index fields defined by how your staff actually retrieve records
- Retention schedules applied on load so disposition happens automatically
- Start with one department and expand in a standard, repeatable way
We'll scan a sample box before you commit to anything.
Give us one box from your archive. We'll scan it, index it the way your staff would search for it, and load it into a working system so you can see exactly what the finished project looks like before you sign anything.
Request a Free Proof of ConceptOver a hundred years of pension records, scanned, indexed, and searchable.
"Velocita Docs provided a cost-effective solution combining the physical scanning, indexing and storage for over a hundred years' worth of files and documents. The implementation was predictable and required very little staff training."
Ralph Sicuro, Secretary Treasurer, Firemen's Relief and Pension Fund, City of PittsburghOften paired with Scanning & Imaging
Right-to-Know & Records Compliance
Respond to records requests from a searchable archive instead of a storage room.
Learn moreHR & Employee Records
Convert decades of paper personnel files into secured digital employee records.
Learn moreAccounts Payable Automation
Historical paid invoices scanned alongside the day-forward automation that stops the paper.
Learn moreSend us one box. We'll send back a searchable archive.
No generic demo. No contract. Just a real conversation, a fixed quote, and a scanned sample you can search before you sign anything.
Request a Free Proof of Concept